Tips for Smart Printing

Print Preview

If your application has a print preview option, use it before you send a print command. For example, if you are using Microsoft Word, choose the File > Print Preview option.

Partial Printing

If you can't preview the printed output of a large document onscreen, then print only a couple of pages before printing the rest of it. Set your page range to print only from page 1 to page 2.

Check Printer Settings

• When the print dialog box is displayed, check the settings :
• Print the appropriate number of copies, usually just 1
• Print B&W monochrome. Color printing uses more printing credits.
• You may not want to print the entire file. If so, limit the range of pages to be printed, e.g., from pages 1 to 2 only.

Web Documents

• Use "Save As" under the File menu and save the web document to your home directory.  You can then view the document when you need to rather than printing it.
• If you want to print just part of a Web document, you can cut and paste that part into another file and print it.
• Use Print Preview and print only the pages you need.

Color

Before you print in color, print a B&W test page first to check the layout.

Do's and Dont's

• Do not leave your computer unattended, and be sure to log out when you are finished. If you fail to log out from a computer in the lab, the next person can print using your account.
• Learn how to cancel a print job.
  • From the Start Menu, select Settings > Printers
  • Double click on the desired printer.
  • Select your print job and hit the delete key.
• Do not print binary files.
• When in doubt, ask a proctor for help.